How to Recover Permanently Deleted Emails from Gmail Account

how to recover permanently deleted emails from gmail

Recover Gmail messages from the Trash

5 Solutions on How to Recover Deleted Emails from Gmail

Many users have experienced the problem of mistakenly deleting emails or messages from your Gmail to free up space or declutter the account. Then, you aren't sure how to recover deleted emails from your Gmail account. Don't worry. In this guide, we will talk about how to recover deleted emails in Gmail with details, even recovering the permanently deleted emails.

Workable Solutions Step-by-step Troubleshooting
Fix 1. Recover from Gmail Service On your computer, open Gmail. In the search box, click the "Down arrow"...Full steps
Fix 2. Use Editing/Deleting Filter Open Gmail from a browser. In the top right, click the Settings icon and then select "Settings"...Full steps
Fix 3. Check Gmail Trash Folder Open Gmail account and sign in > click on "Settings" > "Labels" > "Show"...Full steps
Fix 4. Check Gmail Server Open your Gmail. Click the drop-down arrow on the left of your search box at the top of the screen...Full steps
Fix 5. Turn to Support Team Sign in to your Gmail account. Fill in the form with all the necessary information...Full steps
Recover Permanently Deleted Emails with Software Use a data recovery tool to restore lost email files on your computer. It scans for the email database file...Full steps

How to Restore Deleted Emails in Gmail Within 30 Days

If you delete an email, it stays in your Trash folder for 30 days. Or, if you mark an email as spam, it also stays in the Spam folder for 30 days. In this period, you can recover deleted emails in Gmail through the ways below. 

Method 1. Recover Deleted Email Through "Mail & Spam & Trash"

Gmail's "Mail & Spam & Trash" option can be very helpful in finding emails among the spam. It's better to search for emails on a computer rather than via a mobile app since some of the features aren't available in the latter.

Step 1. On your computer, open Gmail. In the search box, click the down arrow.

Step 2. Click the "All Mail" drop-down, then select "Mail & Spam & Trash".

Find deleted email from Gmail.

Step 3. Enter some information that's in the missing email. For example, "From who", or "To who". (Here, we take Google as an example.) If you're not sure about exact words or details, leave the fields blank.

Step 4. At the bottom of the box, click "Search". Then, all of your deleted emails will be revealed. You can get them back easily.

Find deleted Gmail email.

Method 2. Retrieve Deleted Gmail Emails by Editing/Deleting Filter

You may have created a filter that automatically archives or deletes certain emails. You can check your filter with the steps below:

Step 1. Open Gmail from a browser. In the top right, click the "Settings" icon and then select "Settings".

Step 2. At the top, click the "Filters and Blocked Addresses" tab. Look for filters that include the words "Delete it" or "Skip Inbox".

Restore deleted email file from Filter.

Step 3. To the right, click "Edit" or "Delete". If you choose "Edit", click "Continue" to edit the Filter.

​​Edit to remove email from Filter.

Step 4. Uncheck "Skip the Index" and "Delete it > "Update filter".

Release Email from filter.

Step 5. If you choose "Delete", select "Delete" > click "OK" to confirm.

Delete Filter to restore deleted email.

Method 3. Restore Deleted Emails from Gmail's Trash Folder

Some users might have hidden the Gmail trashes, and this method will help you unhide them and restore deleted emails in Gmail from Trash.

Step 1. Open your Gmail account and sign in > click on "Settings" > "Labels" > "Show". This will show your Trash folder on the left pane of the Gmail window.

Recover deleted email from Gmail.

Step 2. Now, you can see all deleted email files in the "Trash" folder. Select or check the wanted email and files, then click on the mail icon at the top of the window with the "Move To" words to move your deleted emails to the Inbox.

Recover deleted Gmail email files.

How to Recover Permanently Deleted Emails from Gmail After 30 Days

Like said above, if you delete an email, it goes to the Trash folder for 30 days. After 30 days, emails are permanently deleted from the Trash. Is it possible to recover permanently deleted emails in Gmail? Yes, if the deleted emails are not located in the Trash folder. Your email host may have a copy of your emails. Learn how to do it with the step-by-step guides below.

Method 1. Recover Permanently Deleted Emails from Gmail Server

  • If your emails are deleted from the server, Gmail (free version) is unable to restore them for you. If you are a Google Apps user, they do offer that option. 
  • There's only one copy of every Gmail email. If you deleted an email from one place, like a label or a device, it is deleted from Gmail entirely. 
  • Gmail groups all replies to an original email together in a single conversation. When you click or tap delete, the entire conversation is deleted, including the original email and any replies.

The steps we talk about are similar to Method 1 in the first part. You can go back to access the detailed steps.

how to recover permanently deleted emails from gmail from server

Method 2. Recover Permanently Deleted Emails in Gmail with Gmail Support Team

Another way to recover permanently deleted emails in Gmail is by sending a request to the Gmail Support Team to ask it to recover your deleted emails. This method is not 100% effective. It usually works for Gmail accounts that are attacked.

Step 1. Sign in to your Gmail account. Then, open the following form

how to recover permanently deleted emails from gmail from support

Step 2. Fill in the form with all the necessary details. Make sure to describe your problem well.

Step 3. Click "Submit" after all the information is filled in.

How to Recover Deleted Emails from Gmail on Android 

You can recover deleted emails from Gmail on Android phones with the methods below. Retrieve Gmail emails out of the Trash folder if you deleted them in the last 30 days.

Step 1. Open the Gmail app on your Android device.

Step 2. Tap the Menu button at the top left. Then, tap "Trash" to recover messages from the Trash. 

Step 3. Tap the letter or photo next to the email you want to restore. 

Step 4. Tap the three dots More button at the top right of the screen.

Step 5. Tap "Move to". Select a new folder, like Inbox to move the email to. 

recover deleted emails from gmail on android

Once done, the email in Gmail will be recovered from deletion and will not be removed from the Inbox for 30 days.  

How to Recover Deleted Emails from Gmail on iPhone & iPad

Take the following steps to recover permanently deleted emails from Trash in Gmail on your iPhone or iPad.  

First, find the deleted emails in your Gmail Trash.

Step 1. Turn on your iPhone or iPad and open the Gmail app.

Step 2. At the top left of your screen, tap "Menu".

Step 3. Tap "Trash" to check the emails you need to restore. 

Then, recover emails from the Trash in Gmail 

Step 4. Select the emails. Then, tap "More" at the top right of your screen. 

Step 5. On the window that pops up, select "Move to" and choose where you want to move your emails. You can choose the Inbox folder or other categories. 

Is It Possible to Recover Deleted Gmail Emails with Data Recovery Software

What about using any of the data recovery products to recover deleted emails in the Gmail account? Unfortunately, it's impossible to recover deleted emails from Gmail, Thunderbird, or other email applications by using data recovery software, let alone restore the permanently deleted messages. The reasons are explained below.

1. Emails are not files; they are stored in the email database file.

Data recovery software or tools can only scan and find lost files saved on your local drive inside your PC or storage devices.

2. Removing these emails only changes the contents of the database file.

It's similar to how you edit a word document. Deleting one or a few words inside it and saving the changes, but the text itself is still there, and it is not lost.

3. No data recovery software can retrieve deleted emails from the database file. 

As far as we know, currently, no data recovery software can retrieve deleted emails from existing database files. 

How to Recover Permanently Deleted Emails in Outlook with Software 

Although it's impossible to recover Gmail with data recovery software, you can recover Outlook emails with a file recovery tool. If you lost a locally saved email file on your computer and not in the browser or email app, Deep Data Recovery can help restore it from your local PC or storage devices. This tool enables you to recover permanently deleted files from HDD, SSD, external hard drive, USB flash drive, etc.

There are two types of Outlook data files used by Outlook: .pst and .ost. Qiling file recovery software supports both PST file recovery and OST file recovery. You can quickly restore the emails that you've deleted on a local drive; even if the PST/OST files are permanently gone.

Deep Data Recovery

  • Recover lost or deleted documents, photos, videos, audio files, and emails effectively
  • Recover files from emptied recycle bin, HDD, SSD, USB flash drive, memory card, SD card, digital camera, and camcorders
  • Support data recovery for sudden deletion, hard drive corruption/formatting, virus attack, or system crash, etc.

Step 1. Run Deep Data Recovery. Select file types and click "Next" to start.

Select file types that you want to recover

Step 2. Choose the drive or partition where you lost email files, and click "Scan".

select a location to scan

Step 3. The software will initiate a scanning process immediately. Wait patiently until the scanning process completes. To quickly locate the email files, click "Others" in the left panel. Then, look for PST files or Outlook files in the file type list.

recover lost emails

Step 4. Then, choose the desired email files and click "Recover". Save the files to another location instead of the original one.

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